Artificial Intelligence (AI) Policy

Artificial Intelligence (AI) Policy

Justitia Nova: Indonesian Journal of Modern Law recognizes that Artificial Intelligence (AI), including generative AI and AI-assisted research technologies, may support scholarly communication, research productivity, language improvement, information management, and other aspects of academic work. At the same time, the journal emphasizes that the responsible use of AI must remain subject to the principles of academic integrity, intellectual accountability, transparency, research ethics, confidentiality, and human oversight.

 

Authors, reviewers, editors, and other parties involved in the publication process are therefore expected to use AI technologies responsibly and in accordance with internationally recognized principles of scholarly publishing and research integrity. The use of AI must not compromise the originality, accuracy, confidentiality, transparency, or credibility of scholarly work.

 

AI Use by Authors

Authors may use AI-assisted technologies as supportive tools during manuscript preparation when such use does not replace their intellectual contribution or scholarly responsibility. Appropriate uses may include improving grammar, spelling, syntax, language clarity, and readability; assisting with manuscript organization and formatting; supporting literature discovery and information management; and assisting with coding, computational analysis, or data processing when the resulting outputs are independently reviewed and verified by the authors.

 

The use of AI does not transfer responsibility for the manuscript to the AI system. Authors remain fully responsible for the originality, accuracy, validity, interpretation, and presentation of all research findings, arguments, data, citations, references, legal authorities, and other substantive claims contained in their manuscripts.

 

Authors must independently verify AI-generated or AI-assisted content before incorporating it into a manuscript. Particular care should be taken when AI tools are used in relation to legal authorities, legislation, judicial decisions, academic references, empirical findings, quotations, statistical information, or other substantive claims, as AI systems may generate inaccurate, incomplete, outdated, or fabricated information.

 

Permitted Use of AI

AI-assisted technologies may be used for legitimate supporting purposes, including language improvement, grammar and spelling correction, readability enhancement, manuscript organization, formatting assistance, literature discovery, information management, coding, computational analysis, and data processing, provided that the resulting output is independently checked and validated by the authors.

 

The use of AI must not result in the misrepresentation of intellectual contributions, the introduction of unsupported claims, or the replacement of substantive scholarly reasoning. Where AI substantially influences the intellectual development, analytical content, or substantive presentation of a manuscript, authors should provide appropriate disclosure in accordance with this policy.

 

Disclosure of AI Use

Authors should disclose the use of AI-assisted technologies when such tools have made a substantive or significant contribution to the preparation, analysis, or presentation of the manuscript. The purpose of disclosure is to promote transparency and allow editors and readers to understand the role of AI in the research and publication process.

 

Where disclosure is required, authors should identify the AI tool or system used and briefly describe its purpose and the general nature of its contribution. Routine use of AI-assisted tools for basic spelling, grammar, punctuation, or language correction that does not materially influence the intellectual content of the manuscript generally does not require formal disclosure. Nevertheless, authors remain responsible for reviewing and verifying all AI-assisted content before submission.

 

AI Cannot Be an Author

AI systems, including generative AI applications, large language models, and other automated technologies, cannot be listed as authors or co-authors of manuscripts submitted to or published by Justitia Nova.

 

Authorship requires human intellectual contribution and accountability. AI systems cannot independently assume responsibility for research integrity, approve the final version of a manuscript, respond meaningfully to editorial or peer review inquiries, disclose conflicts of interest, or accept legal and ethical responsibility for published work. Accordingly, only individuals who satisfy the journal's authorship requirements and are capable of accepting full responsibility for their contributions may be listed as authors.

 

AI Use by Reviewers

Reviewers must maintain strict confidentiality regarding all manuscripts and materials received during peer review. Confidential manuscripts, unpublished research findings, figures, tables, datasets, supplementary files, or other protected materials must not be uploaded to publicly accessible or third-party AI systems where such information may be stored, reused, disclosed, or incorporated into future system training.

 

AI-assisted tools may be used by reviewers only where such use is consistent with the journal's confidentiality requirements and does not compromise the security or integrity of the manuscript under review. Reviewers remain fully responsible for the content and conclusions of their review reports, and AI tools must not replace their independent scholarly judgment.

 

AI Use by Editors

Editors may use appropriate AI-assisted technologies for limited administrative or editorial support, including workflow management, language assistance, metadata processing, similarity assessment, or other routine editorial functions, provided that such use complies with confidentiality and data protection requirements.

 

Decisions concerning manuscript acceptance, revision, rejection, ethical assessment, and publication priority must remain the responsibility of human editors. AI systems may provide supporting information but must not replace independent editorial judgment or serve as the sole basis for an editorial decision.

 

Editors must ensure that the use of AI does not compromise confidential manuscript information, reviewer identities, author information, personal data, or other protected materials.

 

Academic Integrity and Responsible Use

AI must not be used to fabricate, falsify, manipulate, or misrepresent scholarly information. In particular, participants in the publication process must not use AI technologies to generate fabricated research data, invented references, false citations, misleading quotations, manipulated findings, or unsupported legal authorities.

 

AI-assisted writing must not be used to conceal plagiarism, reproduce copyrighted material without appropriate authorization, manipulate citations, misrepresent authorship, or circumvent the journal's research integrity and publication ethics requirements.

 

Any use of AI that constitutes academic misconduct or compromises the reliability of the scholarly record may result in appropriate editorial action, including a request for clarification, manuscript rejection, correction, Expression of Concern, or retraction where appropriate.

 

Verification and Human Accountability

AI-generated content should be treated as potentially fallible and must not be presumed to be accurate merely because it is produced by an advanced technological system. Authors, reviewers, and editors remain responsible for independently assessing the reliability, accuracy, and appropriateness of AI-assisted outputs.

 

Particular attention should be given to verifying legal authorities, legislation, judicial decisions, scholarly references, empirical data, quotations, statistical information, and other claims for which accuracy is essential. Information generated by an AI system that cannot be independently verified through reliable sources should not be presented as established fact.

 

Transparency and Research Integrity

Justitia Nova considers transparency regarding the use of AI to be an important element of responsible scholarly communication. Authors should clearly distinguish human intellectual contributions from technological assistance where AI has materially influenced the research or manuscript.

 

The ultimate responsibility for the scholarly record remains with human researchers, reviewers, and editors. AI technologies may support academic work, but they cannot assume intellectual accountability, ethical responsibility, or authorship.

 

Policy Review

Because AI technologies and their applications in scholarly communication continue to develop rapidly, Justitia Nova will periodically review and update this policy. Revisions may be introduced to reflect developments in international publication ethics, research integrity standards, data protection requirements, copyright law, and emerging best practices concerning the responsible use of artificial intelligence in academic publishing.

 

Through this policy, Justitia Nova: Indonesian Journal of Modern Law seeks to encourage responsible technological innovation while preserving the principles of originality, transparency, human accountability, confidentiality, and academic integrity that underpin credible international scholarly publishing.